Published 2024-10-29

Personal Administrator at Evinova in Gothenburg

Join Evinova in Gothenburg as a Personal Administrator! Bring your top organizational skills to this dynamic role!

Do you have an impressive track record as a Personal Assistant or Senior Administrator, outstanding organizational skills, and the ability to multitask effortlessly? We are now looking for a Personal Administrator at Evinova in Gothenburg. This is an exciting opportunity to take on a challenging and varied role!

Purpose, Offer and Benefits

Evinova is an innovative health-tech business with the ambition to deliver industry-leading digital health solutions to the wider healthcare community, to improve patient experience and outcomes. It is an independent company, part of the AstraZeneca group.

This 18-month consulting assignment starts in December. TNG will be your employer during the assignment period.

Your Responsibilities

• Proactive diary management.
• Extensive and proactive planning of travel arrangements, including flights, accommodation, airport transportation, car bookings, trains etc. (preparing travel packs / itineraries).
• Internal/external meeting arrangements and support.
• Facilitating contracting: Statement of Work, purchase order creation, invoice resolution and other financial administration.
• Onboard new starters (ordering IT equipment, setting up key meetings, assigning a buddy etc).
• Support preparation of presentation materials for department head and prepare agendas and minutes for specific meetings.
• Working collaboratively with the wider Digital Health PA/admin team to provide specialist project based administrative support when required.
• Maintain databases and distribution lists.

The Bigger Picture

Why Evinova?

Evinova draws on AstraZeneca’s deep experience developing novel therapeutics, informed by insights from thousands of patients and clinical researchers. Together, we can accelerate the delivery of life-changing medicines, improve the design and delivery of clinical trials for better patient experiences and outcomes, and think more holistically about patient care before, during, and after treatment. We know that regulators, healthcare professionals, and care teams at clinical trial sites do not want a fragmented approach. They do not want a future where every pharmaceutical company provides its own, different digital solutions.
They want solutions that work across the sector, simplify their workload, and benefit patients broadly. By bringing our solutions to the wider healthcare community, we can help build more unified approaches to how we all develop and deploy digital technologies, better serving our teams, physicians, and ultimately patients. Evinova represents a unique opportunity to deliver meaningful outcomes with digital and AI to serve the wider.

Our Expectations

• Prior PA Experience with energy and passion for the role
• Excellent communication skills, in English and Swedish
• Excellent organization skills
• Good business awareness with sensitivity to highly confidential information
• Track record of handling and resolving challenges quickly and efficiently
• Experience of a variety of software/systems, including online meeting systems
• Excellent team working, networking, and influencing skills and ability to engage relevant AstraZeneca staff and leaders in developing solution.

Success in this role relies on strong attention to detail and organizational skills. Key responsibilities include managing portfolios and stakeholders, coordinating complex calendars and meetings, processing expenses, arranging travel (including visas), and preparing materials for important meetings and events. You’ll need strong influencing skills to engage others and develop solutions, along with patience and adaptability for this dynamic role. Working independently, you should be flexible in responding to changing customer and stakeholder needs.