Business Support Coordinator at AstraZeneca

We are now looking for a service minded Business Support Coordinator to join AstraZeneca in Gothenburg, Sweden.

Are you an experienced administrator with a can-do attitude? Do you enjoy working in a
dynamic global setting? Do you enjoy interacting with people? Join the team and support the delivery of life-changing medicines for patients at AstraZenea in Gothenburg!

Purpose, Offer and Benefits

This is a 1-year consulting assignment starting in mid-April. You will be employed by TNG during the assignment period.

At AstraZeneca, we put patients first and strive to meet their unmet needs worldwide. Working here means being entrepreneurial, thinking big and working together to make the impossible a reality.

Your Responsibilities

You will provide PA-support to global leaders in a dynamic and complex business environment. You will also provide global operational support to staff in Late CVRM. Responsibilities will vary from traditional administrative tasks, project coordination, design and preparation of presentation materials, management of SharePoint sites, f2f/virtual meeting facilitation to diary management.

Responsibilities

• Proactive calendar management for senior leaders and line managers including travel
• arrangements and coordination of meetings in different time-zones. Proactively resolve
• calendar conflicts, prepare meeting materials and presentations as well as more hands-on
• meeting support.
• Independently manage the set-up and logistics for meetings, booking meeting rooms, prepare
• agendas, presentations and take meeting minutes as needed.
• Provide project support for various projects within Late CVRM.
• Set-up and manage documents and materials in Microsoft 365 applications.
• Manage and create purchase orders in Coupa. Travel bookings and expense reports in Concur.
• Resolve complex queries and issues to meet stakeholder and business requirements.

The Bigger Picture

Within the Business Support Team in Late-Stage Development Cardiovascular, Renal and Metabolism (CVRM) at AstraZeneca we have a clear vision to be recognized as a global world-class support function that drives business success. 

Our Expectations

• Experience of diary management
• Tech-savvy, proficient in Microsoft 365 and virtual meeting technologies
• Experience with ability to anticipate needs, manage multiple priorities with tight deadlines.
• Strong self-starter, independent and pro-active with ability to work well in a team environment.
• Relevant professional administration qualification

Desirable for the role:

• Highly skilled expert user of IT-systems
• Good knowledge and skills in graphic design and presentation design
• Experience from PA-support

 We believe that you are enthusiastic, highly flexible, open to change, goal-oriented and understand the value of putting customers first. You can self-lead and proactively identify opportunities within our business where you can add value. You have excellent technical skills and excellent knowledge of Microsoft 365. You have experience from PA-support and working in a multicultural global setting. You feel comfortable with multiple priorities and changing agendas. You have a sense of flexibility as no two days are alike.